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Log Employees’ Expenses

Sometimes, an employee incurs expenses to get his work done. Whether it be a parking to pay, a business lunch or because he went to get coffee for the team, you will need to make sure those expenses get accurately reimbursed on his next paycheck.  

To do so, you will probably want to add those expenses directly to the employee’s timesheet so it further gets sent to your payroll.

  1. Open the Voilà! web console
  2. Select the Timesheets Tab.
  3. Click on the purple timesheet icon at the far right of the employee in question.
  4. Click on Add an expense.
  5. Select the expense type, the date and enter the amount. You can also attach files such as a picture of the invoice, or a PDF copy.
  6. Click Save.
  7. Voilà!

Note: You can always modify your entry as long as the employee’s timesheet as not been approved.

Updated on June 30, 2020

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